How To Choose The Best Receipt Scanner App For Your Rental Business?


Orientation filps can be set for a scan series, but revert. It would be better to auto-detect orientation, even if a few pages end up needing to be flipped in the end. A compact, workhorse of a scanner that is sold with a wireless promise that it doesn’t fulfill on complex dual-band networks. Scans to indexed PDFs, images, and to various accounting formats like Quickbooks or Excel.


In each subsection, I’ll explore what the app offers and then share my personal take. Receipt scanning software is special software that allows you to take paper receipts and digitize them. Inclusion of the hand-entered/verified metadata would be especially helpful when sending off copies of receipts to third parties such as accountants, etc. Additionally, I may wish to have searchable receipt imagery available to me without needing to go back to the machine that has ScanSnap Receipt installed. I hope this functionality wasn’t consciously omitted due to some focus on lock-in, ie trying to keep people tied to ScanSnap receipt software for all reasons.

Do You Need a Special-Purpose Scanner?

Whether you’re meeting a client to discuss a new project or attending an industry conference to pitch your product, establishing connections matters a lot. And nothing establishes professional contacts better, than a simple exchange of business cards. If you have a scanner and want to avoid retyping your documents, SimpleOCR is the fast, free way to do it. The SimpleOCR freeware is 100% free and not limited in any way. Anyone can use SimpleOCR for free–home users, educational institutions, even corporate users.

The ScanSnap Home software allows you to create profiles for different types of scans, and these are also saved to the printer. You can choose the quality of the scan, whether it’s saved as a PDF or JPG, and which folder or cloud service it’s saved to. OfficeDrop receipt scanning software will take the images from your scanner and upload them directly to a cloud-based OfficeDrop account that you set up. Some receipt scanning software providers offer applications that enable you to initially digitize your receipts using a mobile device’s camera. Some receipt scanning software will allow you to use whichever desktop scanner you happen to have to input your receipts. Other systems, like the Neat system, can include their very own scanner which is designed specifically to work seamlessly with their own software in an integrated solution.

While CamScanner includes the text extraction feature in the free version, it does not include the ability to save it as .txt file or edit it. You can go ahead and upgrade to CamScanner’s Premium account subscription ($4.99/month) that brings the feature. However, if you are looking for a free solution, you can use Text Fairy. It’s easy for employees to document their expenses by scanning and storing receipts, find the best deals on car rentals and hotels via business reviews, create and follow itineraries, track flights and more. QuickBooks is the premier accounting software for small businesses. PaperVision Direct Scan, import, index, and organize paper documents using your existing scanners and multi-function devices to create convenient digital files and securely upload them to the cloud.

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It is also one of the few receipt scanning apps that is truly free and doesn’t put limits on the number of scans you can do each month. SwiftScan’s two “Magic” image filters—Magic Color and Magic Text—do a good job of enhancing contrast and eliminating shadows and creases, leaving clean, white backgrounds and clear, readable text. Adobe Scan’s Auto-color filter boosts saturation and contrast in a generally pleasing way while also brightening white areas and getting rid of the shadows caused by creases. In scans with mixed text and graphics, it did a better job than most other apps at balancing these elements.

What features does your app have?

Entering those years in two-digit format does not take, forcing entry of all four digits. There is also some wonky behaviour at times in the month and date fields. I’ve noticed a few annoyances with ScanSnap Receipt that really need to be addressed if it’s going to be a mainstream application. If you use dropbox, you can manually add a sync folder from anyplace on your PC to sync. As long as both of you aren’t in the program at the same time, I think it should be okay, but I’ve never tried this before. 2) When you enter a vendor that the app is familiar with, it should autofill the category and etc. fields for you.

receipt management

To set this up initially, I do need to use my computer to create a ScanSnap account, then create a new scanning profile that will send the scanned document to my cloud service of choice. It requires only a USB cable both to send and transmit data and to receieve power so you don’t even have to carry batteries for it, making it even more convenient to bring on the road. There are several aspects involved in the process of taking advantage of receipt scanning software. I have the ix500 and a mac in Canada and do not get the update for scansnap receipts.


But receipts from your purchases may get lost in a sea of other documents and miscellaneous papers. The Business plan is great for businesses with a high volume of customers or purchases to manage. It includes 300 digital and 300 physical documents per month, unlimited prepaid magic envelopes, unlimited document returns, unlimited cloud storage, unlimited users, and Quickbooks Online integration. The Startup plan is $29 per month and ideal for the independent contractor or a small business owner. You get 50 digital and 25 physical documents per month and unlimited users.

It’s completely free, and it has a 4.5-star rating on the Microsoft Store with more than 15,000 reviews. These work like cameras, snapping pictures of items and feeding them to suitable software for optical character recognition or flattening the curve near the spine of a book. It’s far from cheap at $2,499, but the DS is only half the cost of some of the copy-machine-size corporate scanners it competes with. Of course, it’s overkill for a small or even midsize office, but it stands almost alone as a high-volume, large-format desktop document scanner. 5) Keep everything well organized and consistently named, and you will be able to locate any file quickly forever. For example, my folders are denoted by year, then by like topics.

You can buy special scanners or box them up and ship them off to different services to scan. The Windows Fax and Scan utility enables you to scan documents and pictures. Before you can scan documents and pictures, you must have a scanner installed on your computer. Your scanner must be listed in the Devices section of the Devices and Printers Control Panel window.To check to see if your scanner is properly installed, open the Device Stage. If Windows doesn’t automatically find your scanner, you can manually add it in the Devices and Printers window by clicking the Add a Device button in the toolbar and following the wizard’s commands.

Get your receipts turned into extracted, human-verified data that is categorized, organized, searchable, editable, and available anytime, anywhere. Drag and drop receipts into the cloud Upload receipts to your Shoeboxed account from your laptop or desktop. With the drag-and-drop method, you can submit multiple receipts at one time. Since receipts are almost always longer than they are wide, your receipt would break down into multiple pages. While this would preserve readability of the text, there’s a significant downside in the fact that different pieces of information from the receipt would be on completely different pages.

This is good to know if you are editing a receipt and all of a sudden it “disappears”. Chances are you have a filter set to only show Unchecked receipts. By default any receipt that is scanned/imported has a state of Unchecked. Once you’ve edited a receipt, it changes the state to Checked.

Here, we load our original image from disk and then make a clone. We need to clone the input image such that we have the original image where we apply the perspective transform. But, we can apply our actual image processing operations (i.e., edge detection, contour detection, etc.) to the image. We have only one script to review today,, which will contain our receipt scanner implementation.


While business is migrating digital, not every organization is on the same page. The reality of dealing with this transition is that your receipts will come in all different shapes and sizes, and it isn’t enough to store receipts in one way. In the digital world, similar-seeming software may have vastly different features.

However, while some other scanning apps allow you to redact text, add additional text overlays, or annotate scans with a pen tool, Notes sticks to just these basics. And if you’ve scanned multiple pages for a single note, you need to apply filters to each page individually. Lens’s layout is straightforward, with few distractions. It opens directly to the camera and offers a quartet of scanning modes along the bottom of the screen—Whiteboard, Document, Business Card, and Photo—plus a series of Actions .


You al know how to use your scanner, now it’s time to make use of your scanned documents. The scanner is quite expensive, so unless you need all of the features offered, you may be better off with one of the alternatives listed below. But if you do need the best home-office document scanner on the market, it’s money well spent. The Fujitsu ScanSnap iX1500 is all about turning paper documents into digital ones, and I’ll list its features in the following five sections.

If you’ve completed step one, your scanned file is probably saved on your computer as a .JPG or .PNG file. If it’s saved as a PDF, take a moment to convert the scan file to one of those two image formats (Open the file, select either Export or Save as, and select .JPG or .PNG from the dropdown list). Depending on your scan settings and the kind of software you’re using, you may need to take a moment to locate the file and make sure you know where it’s stored on your machine. Then open a Word document and place your cursor where you’d like the image to appear.


Your hard drive can get damaged and lose valuable content. Choosing a cloud-based storage system is more ideal for this purpose. The application that you select for managing your receipts can be your storage system.

The what is included in cash and cash equivalents is fine for the purpose of archiving old mail and documents on my computer. I scanned the image again with the image quality setting changed from “Auto” to “Excellent”, and there wasn’t much improvement. Because it’s wireless it doesn’t have to be on my desk and it’s easier for others to use. Its larger sheet feeder means I can more easily scan large documents, like the stack of training manuals on my bookshelf.